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Privacy Policy

Privacy Policy of Umbria Olii International S.p.A. for B2B website visitors, contact forms, documentation requests, Market Insights requests and careers applications.

Last updated

July 2026

1. Introduction

Umbria Olii International S.p.A. respects the privacy of visitors, professional buyers, business contacts and candidates who use this website. This Privacy Policy explains how we collect, use and protect personal data submitted through our website, contact forms, B2B quote requests, documentation requests, Market Insights requests and careers applications.

This website is designed for professional and B2B communication. It is not an e-commerce website and does not process online payments.

2. Data Controller

The data controller is: Umbria Olii International S.p.A. Via Della Mendola, 39 00135 Roma Italy Email: connect@umbriaolii.com

3. Personal Data We May Collect

Depending on how you interact with the website, we may collect the following categories of personal data:

identification data, such as name and surname;
business contact data, such as company name, role, business email, telephone or WhatsApp contact if provided;
country, market area and destination market;
buyer type, such as importer, distributor, foodservice operator, private label buyer, food manufacturer, cosmetics or skincare company, pharma or wellness buyer, oleochemical buyer, trader or broker;
product interests, including olive oils, refined oils, pomace oils, private label oils, bulk oils, oil-based derivatives and related services;
estimated volumes, packaging formats, certification requirements, Incoterms or logistics needs;
messages, specifications or documents voluntarily submitted through the website;
candidate application data, including surname, city or province, professional area, years of experience, LinkedIn profile, CVs or professional information voluntarily submitted;
supplier accreditation data, including legal form, registered office, supplier category, products or services offered, certifications, markets served, existing relationship status and information about facility access or potential quality, safety, food safety or environmental impact;
Market Insights request details;
consent records for optional B2B communications;
technical data related to website use, such as IP address, device, browser, pages visited and security logs.

4. How We Collect Data

We collect personal data when you:

submit a contact form;
request a B2B quote;
request information about bulk oils, private label, logistics, certifications or documentation;
request dedicated Market Insights;
submit a careers application;
submit a supplier accreditation request;
request sustainability documentation;
contact us by email;
browse the website.

5. Purposes of Processing

We process personal data for the following purposes:

to respond to contact requests;
to evaluate and manage B2B quote requests;
to assess supply programs, private label projects, bulk oil inquiries and logistics requests;
to provide requested documentation, certifications or product information;
to respond to Market Insights requests;
to evaluate and manage careers applications and recruitment communications;
to evaluate and manage supplier accreditation requests and related qualification communications;
to send Market Insights or B2B communications when the user has given consent or where another lawful basis applies;
to improve website functionality, performance and security;
to prevent misuse of the website and protect our systems;
to comply with legal obligations;
to protect the rights and legitimate interests of Umbria Olii International S.p.A.

6. Legal Bases for Processing

Depending on the purpose, personal data may be processed on the following legal bases:

performance of pre-contractual measures requested by the user, for example when responding to quote requests, supply program inquiries or documentation requests;
legitimate interest, for ordinary B2B communication, website security, management of professional contacts and protection of company rights;
consent, for optional Market Insights subscriptions or recurring B2B communications where consent is required;
legal obligation, where processing is necessary to comply with applicable laws;
establishment, exercise or defence of legal claims, where necessary.

7. B2B Forms and Quote Requests

When you submit a B2B form, we use the data provided to evaluate your request and respond appropriately. This may include reviewing your company profile, product interest, estimated volumes, technical specifications, certification needs, destination market and logistics requirements.

The data submitted through B2B forms is not used for unrelated consumer profiling.

8. Market Insights Requests

The website may allow professional users to request dedicated Market Insights. These requests are intended for qualified B2B operators interested in olive oils, refined oils, pomace oils, private label oils, bulk supply, logistics, documentation and oil-based derivatives.

If you request a dedicated Market Insight, we will use your data to evaluate the request and respond. If you separately agree to receive recurring Market Insights or B2B communications, you may withdraw that consent at any time by contacting connect@umbriaolii.com or by using the unsubscribe method included in the communication.

Consent to receive Market Insights or B2B communications is optional and is not required to submit a standard contact or quote request.

9. Data Retention

Personal data is retained only for the time necessary to fulfil the purposes for which it was collected.

As a general rule:

contact and B2B inquiry data may be retained for up to 24 months from the last meaningful interaction if no business relationship is established;
data related to ongoing negotiations, contracts, orders, invoices, accounting or legal obligations may be retained for the period required by applicable law;
Market Insights subscription data is retained until consent is withdrawn or the service is discontinued;
candidate application data may be retained for the period necessary to evaluate the application and, where appropriate, for future recruitment opportunities according to applicable law and company procedures;
records of consent withdrawal may be retained to document compliance and avoid further unwanted communications;
technical and security logs are retained for a limited period compatible with website security and system protection needs;
documents and specifications voluntarily submitted may be retained for the time necessary to evaluate the request or manage the related business relationship.

10. Recipients and Service Providers

Personal data may be processed by authorized personnel of Umbria Olii International S.p.A. and by service providers that support website hosting, email delivery, IT services, form management, analytics, security, professional advisory services or commercial operations.

Service providers process data only for purposes connected with the services provided to Umbria Olii International S.p.A. and according to appropriate confidentiality and data protection obligations.

We do not sell personal data to third parties.

11. International Transfers

Some technical or communication service providers may process data outside the European Economic Area. Where this occurs, Umbria Olii International S.p.A. relies on appropriate safeguards required by applicable data protection law, such as adequacy decisions, standard contractual clauses or equivalent protective measures.

12. Cookies and Tracking Technologies

This website may use technical cookies and similar technologies necessary for website operation, security and form functionality.

Analytics or marketing cookies are not activated by default in this project. If analytics, advertising, remarketing, LinkedIn Insight Tag, Google Analytics, Meta Pixel or similar tools are added in the future, they must be managed through an appropriate cookie consent system before activation.

More information is available in the Cookie Policy.

13. Data Subject Rights

Subject to the conditions provided by applicable data protection law, users may have the right to:

access their personal data;
request correction of inaccurate data;
request deletion of data;
request restriction of processing;
object to processing based on legitimate interest;
request data portability where applicable;
withdraw consent at any time where processing is based on consent;
lodge a complaint with the competent supervisory authority.

14. How to Exercise Your Rights

To exercise your rights or ask questions about this Privacy Policy, you can contact: connect@umbriaolii.com

Please include sufficient information to allow us to identify your request and respond appropriately.

15. Security

Umbria Olii International S.p.A. adopts appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration or disclosure.

16. Links to Third-Party Websites

This website may contain links to third-party websites, including group companies, professional resources or external platforms. Umbria Olii International S.p.A. is not responsible for the privacy practices or content of third-party websites.

17. Updates to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in the website, services, forms, legal requirements or company procedures. The updated version will be published on this page with the date of last update.